Fees and Payment

Conference fees



Delegation fee per delegation € 160.00

Participation fee per person
for MUN-Directors/Delegates including Press delegates, ICJ, APQGG members and Student Officers (except executive committee)

Includes lunches, a HTM Public Transport Ticket and two delegation photos

€ 250.00

Community Housing fee per student

(housing only)

€ 100.00
Changes to Form II
after 14 November 2014 per ID Badge changed, or Replacement ID badge after registration at conference (cash payment)
€ 30.00


Second Delegation

Schools allocated a second delegation will be charged for the maximum number of students in the first delegation and at least the minimum number of students in the second delegation.



Financial Statement



The MUN-Director and the School Administrator are required to sign a declaration on FORM I acknowledging that they have read these conditions concerning the fees and cancellation costs and that they agree that their school is obliged to pay in full for the number of students and teachers forecast to attend (see attendance forcast on FORM I). A final statement of numbers and names of participants is required on FORM II online by 14 November 2014.



Deadlines and Cancellations



Changes / Substitutions

After 14 November 2014, substitutions for students unable to attend will only be permitted upon payment of an administrative charge. All changes and substitutions have to be sent to the THIMUN Hague office in writing. The cost of a badge change is

€ 30.00 per badge changed.



From 14 November 2014 the full fees are due, whether or not a school, or an individual participant, for whatever reason, actually attends. The full fees for services ordered through THIMUN are due as soon as the THIMUN Office receives the appropriate form. Cancellation costs will vary according to the date the written cancellation is received by the THIMUN Office:


Cancellation of participant or school:

After 19 September 2014: 100% of Delegation pre-payment

After 14 November 2014: 100% of fees/charges due

Housing per school:

After 14 November 2014: 100% of fees/charges due

Schiphol Pick-up service and Stayokay hostel:

Before 1 December 2014: 50% of fees/charges due

After 1 December 2014: 100% of fees/charges due


Schools are strongly urged to take out adequate cancellation, travel and medical insurance. THIMUN is not responsible for costs incurred by individual schools or participants in any of these areas.






Delegation Pre-payment

By 19 September 2014 at the latest, the following non-refundable delegation pre-payments are due:


€ 3,410.00 for a Standard Delegation Country (12 students + 1 MUN-director + delegation fee)

€ 2,160.00 for a Small Delegation Country (7 students + 1 MUN-director + delegation fee)

€ 1,160.00 for a Non-member Delegation (3 students + 1 MUN-director + delegation fee)



The remainder of the fees must be transferred before 1 January 2015. The details of your statement of account can be found in the Online Registration System, once you have logged in. MUN-Directors are expected to bring evidence of payment with them to registration at the conference.



Payment Methods



Payments are to be made in Euro, and net of all bank charges, by one of the methods below. Schools are responsible for the payment of all bank charges related to the processing of checks and payment of fees. To avoid or minimize such charges, schools should instruct their bank to transfer the money, net of bank charges, directly by bank transfer into the THIMUN account.Charges are especially high on processing checks not made out in Euro or not drawn on a Dutch bank.


Bank Transfer

Please clearly indicate the name of the school/School ID and the conference. The International Bank Account Number (IBAN) and the International Bank Code (BIC/SWIFT) should be used to avoid unnecessary delays and charges.


Account No.
IBAN: NL03ABNA0484264567
ABN AMRO Bank, Kneuterdijk 8, The Hague, Netherlands


Credit Card

For payments by  Visa or Mastercard please use the appropriate form (available here). Please note that a 5% surcharge applies.



If checques have to be used (see note on the bank charges above), then they must be:

  1. drawn in Euro and
  2. sent to the THIMUN Office (NOT to the bank).